How to Set Up QuickBooks for Restaurants?

food and beverage

Intelligence Full suite of reports and insights to keep you on track. Call on your dedicated team for expert assistance and access to 24/7 premium product support via phone and live chat. Create custom fields to easily search, sort, and filter business data, and build customized dashboards to track what matters most. Make informed business decisions and get the insights you need most with customizable, presentation-ready reports.


However, if you set up your company file using the easy start interview there is an option to select the restaurant industry. QuickBooks will then make suggestions based on your industry to set up the software geared towards a restaurant. ($129) This Library of 20 customized Microsoft Excel Spreadsheets is designed specifically for foodservice applications!

Experience Live Bookkeeping Assistance

Add multiple users – Need your bookkeeper, partner, or other employees to have access to your ZipBooks account? Add as many users are you need to for maximum cross-collaboration. Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Instead, you’ll need to contact the company for custom pricing based on your specific needs. Pricing for Restaurant365 is broken down into tiers and starts at $399 per location per month and goes up to $489 per location per month. Both the Core Operations Plan and the Core Accounting Plan are $289 per month and are primarily focused on operating or accounting aspects of the business. Plate IQ can be your drop-in solution for easily going from an invoice to bill pay.

Small Business

Intuit QuickBooks accounting solution may be deployed over the cloud or on-premise. In either case, you will have several price plans to choose from for your needs. The QuickBooks option is suitable for small sole proprietors, partnerships, and restaurant corporations. Adding customer information and offering discounts can be done directly at thin e POS, saving you a great deal of time when it comes to accounting for discounts and other expenses. Record payments and pay bills on time with our recurring payments functionality. From table side ordering systems, employee management and income and expense tracking, we have you covered with apps that talk directly to one another.

If you are going to add various locations you need to make sure that your payroll service provider can give you that data broken down by location. You especially want to make sure they can accommodate QuickBooks class tracking in their payroll import. Restaurant Owners – I would suggest that restaurant owners be the only people that have the ability to sign checks, pay bills or move money in anyway. Personal coaching and training is performed remotely or on-site.

Companies such as ADP, Infinisource and Paychex all do a good job. If there is ever a discrepancy or audit the bill in question can be easily found. Under no circumstances should anyone but an owner have the ability to sign checks, pay bills or move money.


We chose QuickBooks Online as our runner-up because, while it isn’t designed specifically for restaurants, it offers an impressive lineup of features, including add-on payroll services. It’s also extremely easy to use for owners with no accounting or bookkeeping experience. Create a taxable customer to represent your daily sales, then create individual items for everything you want to track, organized into general groups.

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Gain even more insight by viewing built-in bookkeeping reports that compare performance between periods. Quickly access a profit and loss report that shows how much of each sales dollar you spend on each expense category. QuickBooks has the reports you need to quickly make smart decisions for your restaurant. No more having to deal with paper invoices and manual data entry.

Accounting Firms

We reviewed a dozen leading small business accounting software programs and chose the best for restaurants based on features, price, ease of use, and integration options. QuickBooks offers small businesses a low-priced solution for their accounting needs. Since QuickBooks is so open-ended, there is no single path for setting up a restaurant business account.

The simple AP feature in QuickBooks is an excellent entry-level option for restaurants that only need to know which customers and vendors they owe money to. You can automate and manage orders and inventory management with QuickBooks. With around 80% of the market share, QuickBooks is by far the most popular software for accounting for restaurants. Run payroll quickly and accurately by integrating time and attendance data directly with QuickBooks Online. Make the right decisions for your business with sales reports that are easy to read and use.

High operating and food costs, according to 52% of restaurant owners, are some of their major problems. Additionally, effective inventory management is crucial to sustaining profitability when that priceless inventory has a finite shelf life. While QuickBooks Online Advanced isn’t specially designed for restaurants, it offers an impressive set of features that are beneficial for small to medium-sized restaurant owners.

  • does not automatically integrate with major POS systems. However, xtraCHEF provides the missing piece for QuickBooks andToast users! Sync, a premium feature from xtraCHEF, sends sales data from Toast directly to QuickBooks to create automatic journal entries. QuickBooks is one of the largest cloud-based accounting systems in the world with over 4 Million businesses utilizing their software. QuickBooks is commonly used by small businesses, especially restaurants.

Create and share a professional summary of finances and business data with your business partners. Tailor your reports to the info that matters most, and keep your accountant in the loop with real-time email updates. Sync employee time to QuickBooks Online seamlessly and in real-time. Track time against specific jobs/customers, on any device, for timesheets that are accurate to the minute. With Tsheets by QuickBooks, your time data will automatically flow to QuickBooks. Sales tax calculation rules tend to vary from one state to another.

QuickBooks’s P&L report can be run monthly, quarterly, or annually to get a snapshot of your restaurant’s overall net income, expenses, and profitability. Added security and more in-depth accounting features — particularly in the area of reporting. Additional applications can be plugged in to QBO to assist with tasks like tracking inventory, timecards, and payment acceptance. And if you’re looking for a new POS or inventory app designed specifically for restaurants, you can choose from 50+ apps that work seamlessly with QuickBooks.


I would then have remote access set up where multiple people can log into the server and QuickBooks at the same time without interfering with one another. There are still many modifications and suggestions I will make on a proper QuickBooks setup and bookkeeping procedures for a restaurant. After trying multiple platforms, ZipBooks proves to surpass all expectations. Would recommend a thousand times over because it has been crucial to my business growth.

It is very convenient to run the profit and loss reports, evaluate the performance and make the necessary adjustment by setting up QuickBooks for Restaurants. Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software. Investopedia requires writers to use primary sources to support their work. These include white papers, government data, original reporting, and interviews with industry experts. We also reference original research from other reputable publishers where appropriate.

MarketMan passes all line item details from an analytix accounting & bookkeeping into the corresponding general ledger codes in Quickbooks. All of these disparate functions can be tracked and catalogued automatically through the integration, saving you countless hours every week recording and uploading expenses. Although accounts payable seems like an easy part of the restaurant accounting system I have learned a few things from past experiences.

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